Executive Assistant

About the role:

The Executing Assistant will support our COO, Country Managers and the executive leadership team, and needs the support of someone who is driven, focused and capable of delivering in a fast-paced and time constrained environment.  Responsibilities will include:

• Primarily assisting and supporting the COO and country managers, with some support to the Executive Leadership Team as time allows
• Diary management; coordinating internal and external meetings and collaborating with key stakeholders, often over different time zones.
• Organising national and international travel arrangements as and when required
• Professional correspondence and communications management
• Organising meetings and roadshows
• Coordinating Board and management meetings, including board packs/papers and minute taking
• Preparing reports, documents, presentations, spreadsheets and analysing statistics
• Handling confidential information with absolute discretion.  Confidentiality is of the utmost importance and critical to this role.
• Event management
• Liaising and nurturing key relationships at all levels within the business
• Collaborate with Office Manager and Coordinator to ensure the smooth running of the office.
• Support with any day-to-day activities with office and facilities management.

What you will need to succeed?

• You will be an exceptionally well organised, highly motivated individual who possesses strong administration skills and has experience of working within a fast-paced environment.
• The ability to prioritise tasks, be proactive and work autonomously, often within ambiguous parameters
• Strong attention to detail and accuracy
• Excellent interpersonal skills with highly developed communication skills
• Experience and confidence working with clients and other stakeholders
• Exceptional time management and organisational skills
• The ability to understand professional pressures and remain resilient under these circumstances
• Commitment to outstanding customer service
• Advanced knowledge of Microsoft Word, PowerPoint, Excel and Outlook