Administration Assistant – Shipping Jobs In Dubai | Al Tayer Insignia
Al Tayer Insignia
Administration Assistant – Shipping Jobs In Dubai | Al Tayer Insignia
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To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently
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Responsibilities
- Coordinate with freight forwarders to track all relevant incoming shipments and follow up on supplier’s invoice, share the inbound information to warehouse team and keep record.
- Obtain the information of upcoming shipments and coordinate with BAAs to receive the purchase order and create an appointment in WMS or in ECM.
- Report supplier compliance related to discrepancies on the physical receipt against invoice and damage stock in the shipment and obtain credit note from supplier.
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Requirement
- Keep track of absence, leave for employees of the company/ division/ department/ location of your and follow-through with them to update their absence/ leave status on designated system/s including flight ticket booking coordinating with internal travel.
- Liaise with the internal stake holder & external suppliers for warehouse maintenance work, ensure the repairs/works are carried out in an efficient manner.
- Arrange to collect petty cash from head office, distribute to departments and keep the record of it.
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Recognize Common Scams
- Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
- Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
- Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
- Investment Scams: Offers of high returns with little risk are often fraudulent.
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Protect Your Information
- Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
- Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
- Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.
Verify Authenticity
- Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
- Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
- Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
- Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.
Resources
- Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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