Administrative Assistant Jobs in Dubai UAE 2023 | Waldorf Astoria

Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.

Job Responsibilities:

• Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices
• Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations
• Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations coordinate and administer the travel program for all WORLEY management and employees monitor and issue cost savings reports for corporate review
• Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals bid packages contracts specifications

Job Requirements:

• Entry Level
• Excellent oral and written communication skills
• Advanced MS Office skills (Word, Excel, PowerPoint) preferred