Administrative Support Jobs in Mountain View, AB | Rural Municipalities of Alberta

Description:

Reporting to the Assistant Director, Legislative, Community & Agricultural Services, this position provides a variety of confidential administrative, clerical and secretarial support to the section and overall department. Schedules appointments and makes meeting arrangements; deals with public inquiries and concerns as appropriate; provides the public with information and guidance relevant to the department’s focus; processes incoming and outgoing mail; transcribes or types material from written or verbal sources; prepares and distributes meeting agendas; serves as recording secretary for designated meetings; maintains and updates records, projects and files.

Job Responsibilities:

• Types and maintains, in accordance with priorities, correspondence, reports, agendas, minutes and material for the Assistant Director, Community Services and Patrol.
• Acts as the Recording Secretary for the Agricultural Services Board (ASB), Grant Review Committee, Cremona Recreation Board; preparing agendas and compiling pertinent meeting information including any follow up action items or requests.
• Arranges and organizes seminars and meetings, books facilities, travel arrangements for designated personnel as required;
• Organizes and maintains filing systems relative to the functional areas, in conjunction with the County’s Records
• Enforcement ticket data entry and tracking, database management including assisting the Community Patrol Officers in completing necessary letters, court documents and back up information.
• Assists the section in providing administrative support for permitting, communications, circulations, brochures and information items. Coordinates special events and maintains the County’s promotional material items.
• Receives public complaints and concerns specific to functional areas; routes complaints and concerns to the appropriate department or staff member.

Job Requirements:

• Completion of Grade 12 or GED equivalent and post-secondary training in Office Administration;
• Two (2) to three (3) years of experience, preferably in a municipal setting, in the capacity of an administrative support;
• Demonstrated organizational ability and composure to work within specific timeframes, in a fast-paced climate;
• Ability to communicate effectively using courtesy, tact and discretion in dealing with requests, complaints and clarification of information;
• Strong interpersonal, verbal and written, communication skills.
• With the ability to work with the public and staff at all levels with the County with minimal supervision in a multiple task environment;
• High degree of competency in using computers in the technical areas of word processing, spreadsheets, databases and presentation software.