Assistant Company Secretary

  • Full Time
  • EMEA
  • Posted 3 months ago


Job Description

  • Prepare notices, agendas, resolutions/consents, minutes, and facilitate/coordinate board of directors’ and shareholders’ meetings/AGMs
  • Incorporating and winding up entities and/or branches across multiple regions
  • Opening of bank accounts for newly incorporated entities
  • Work with finance team for change of bank signatories as and when required (populating forms from banks, notarization & apostilling, obtaining signatories’ signatures etc)
  • Ensure all GoGlobal entities in EMEA (mainly Europe) comply with applicable regulatory and statutory requirements, as well as all internal policies and procedures
  • Ensure all corporate books and statutory records of GoGlobal entities in EMEA (mainly Europe) are maintained, updated and accurate
  • Review service providers’ contracts as and when required
  • Support and work closely with internal teams (i.e tax, finance, operations, sales etc)
  • Independently liaise with regulators, external service providers, and external auditors across multiple jurisdiction/region as and when required
  • Provide weekly and monthly update/report on all corporate secretarial related projects
  • Populate and keep the global subsidiary management database, Diligent Entities, up to date at all times
  • Advise on general corporate law matters including but not limited to capital restructurings, asset and/or share transfers, shareholder distributions, and implement the necessary corporate transactional steps
  • Perform other related duties and ad hoc projects as required (may include administrative duties).


  • 5 years relevant corporate secretarial experience gained working within a corporate setting, or with a professional services firm (Law degree or its equivalent would be an added advantage)
  • Open to candidates who are currently pursuing ICSA coursework
  • Candidates MUST have corporate secretarial experience with EMEA entities (prior corporate secretarial experience in handling European entities is a MUST)
  • Must be able to proficiently communicate in English, including speaking, reading, and understanding English.
  • Proficiency in another language (speaking, reading and writing) would be highly valuable though not mandatory)
  • Must have strong drafting, project management, advisory, analytical, writing, and communication skills.
  • Proven ability to work independently and as an effective member of a team.
  • Place an importance on workplace integrity, sound business judgement, credibility, and professional ethics.
  • Proficiency and high aptitude with computer skills, such as the Microsoft Office suite of software, Microsoft Teams, Adobe, Foxit Phantom PDF
  • Flexibility to work with colleagues in other countries and on occasion accommodate calls and deadlines aligned to their time zones.

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