Assistant Company Secretary

  • Full Time
  • EMEA
  • Posted 3 months ago

GoGlobal

Job Description

  • Prepare notices, agendas, resolutions/consents, minutes, and facilitate/coordinate board of directors’ and shareholders’ meetings/AGMs
  • Incorporating and winding up entities and/or branches across multiple regions
  • Opening of bank accounts for newly incorporated entities
  • Work with finance team for change of bank signatories as and when required (populating forms from banks, notarization & apostilling, obtaining signatories’ signatures etc)
  • Ensure all GoGlobal entities in EMEA (mainly Europe) comply with applicable regulatory and statutory requirements, as well as all internal policies and procedures
  • Ensure all corporate books and statutory records of GoGlobal entities in EMEA (mainly Europe) are maintained, updated and accurate
  • Review service providers’ contracts as and when required
  • Support and work closely with internal teams (i.e tax, finance, operations, sales etc)
  • Independently liaise with regulators, external service providers, and external auditors across multiple jurisdiction/region as and when required
  • Provide weekly and monthly update/report on all corporate secretarial related projects
  • Populate and keep the global subsidiary management database, Diligent Entities, up to date at all times
  • Advise on general corporate law matters including but not limited to capital restructurings, asset and/or share transfers, shareholder distributions, and implement the necessary corporate transactional steps
  • Perform other related duties and ad hoc projects as required (may include administrative duties).

Requirements

  • 5 years relevant corporate secretarial experience gained working within a corporate setting, or with a professional services firm (Law degree or its equivalent would be an added advantage)
  • Open to candidates who are currently pursuing ICSA coursework
  • Candidates MUST have corporate secretarial experience with EMEA entities (prior corporate secretarial experience in handling European entities is a MUST)
  • Must be able to proficiently communicate in English, including speaking, reading, and understanding English.
  • Proficiency in another language (speaking, reading and writing) would be highly valuable though not mandatory)
  • Must have strong drafting, project management, advisory, analytical, writing, and communication skills.
  • Proven ability to work independently and as an effective member of a team.
  • Place an importance on workplace integrity, sound business judgement, credibility, and professional ethics.
  • Proficiency and high aptitude with computer skills, such as the Microsoft Office suite of software, Microsoft Teams, Adobe, Foxit Phantom PDF
  • Flexibility to work with colleagues in other countries and on occasion accommodate calls and deadlines aligned to their time zones.

To apply for this job please visit careers.goglobalgeo.com.

Job Overview
Job Location