Contracts Senior Specialist Jobs | Khalifa University Jobs in Abu Dhabi 2024
Khalifa University
Contracts Senior Specialist Jobs | Khalifa University Jobs in Abu Dhabi 2024
Job Purpose
Contracts Senior Specialist is responsible for overseeing contract administration tasks, ensure contract compliance with KU policies, guidelines and customer support. Also responsible for responding to Requests for Proposal, negotiating Change Orders, reviewing and submitting Contract Deliverables, guiding customer change requests.
Key Roles & Responsibilities:
Operational Responsibilities
• Receive and analyze assigned purchase requisitions for compliance with Policy & Procedures manual standards and to ensure information is complete and accurate and that order parameters are clear and understood
• Review, assess and develop product and service specifications
• Confer with departments to obtain required information and resolve questions regarding requirements; revise specifications; when necessary, define detailed and accurate specifications
• Develop Invitation for Bids, Request for Quotations, and Request for Proposals, ensuring that all applicable legal and contractual provisions are included.
• Evaluate bids, performing price/cost analyses and assessing discounts, delivery conditions and the quality and suitability of supplies, materials and equipment
•Make recommendation to the Manager regarding the award of bids, selecting appropriate vendors and suppliers; issues purchase orders
• Utilize on-line e-Tendering bidding for bid postings, Selection Process and award notifications
• Analyze purchasing history of inventory parts and determine the original Purchase details
• Determine serviceability of assigned items and assesses and determines appropriate action/s
• Investigate, analyze, and make recommendation to Manager for new or better sources of supply for products and services within areas of assigned responsibility
• Administer standard fixed contracts and coordinate contract renewal functions for routine agreements
• Interview vendors to evaluate products and services and to obtain information for use in developing proposals
• Investigate, assess, and resolve product, vendor, receiving or other complaints or discrepancies; communicate and follow-up with vendors and appropriate internal departments to obtain prompt resolution
• Review error reports and resolve related pricing, quantity and freight terms discrepancies
• Prepare and maintain detailed spreadsheets, databases, and other reports as required
• Attend training sessions in purchasing related areas
• Adhere to the University’s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager
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Recognize Common Scams
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Protect Your Information
- Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
- Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
- Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.
Verify Authenticity
- Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
- Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
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- Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.
Resources
- Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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