Executive Assistant Job in Dubai | Informa Markets

 Description:

Informa PLC is a leading international events, intelligence and scholarly research group. Our purpose is to champion the specialist. Through hundreds of powerful brands we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions. Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Responsibilities:

• Acting as an Assistant to the EMEA President, supporting with diary management across multiple time zones, organising meetings and providing appropriate briefings and reminders
• Arranging travel, transport, and accommodation for the Dubai executive team (flights, hotels, visas etc.), including collating and filing expenses when required
• Liaising with senior management team members and external partners as necessary
• Processing all corporate expenses and coding invoices for the Dubai executive team.
• Organising team meetings, training sessions and other occasional events
• Co-ordinating internal presentations for regular strategic review meetings
• Working with the communications team to plan and execute the internal and external communications plan
• Support the recruitment and onboarding of new team members
• Acting as single point of contact for various Informa Group functions

Requirements:

• Flexibility and adaptability
•  Excellent verbal and written communication skills
•  Exceptional organisational skills and the ability to multitask
•  The ability to be proactive and take the initiative
• To be successful, you will be a proactive EA with proven experience effectively supporting senior leaders in a fast-paced environment
• You will ideally have previous project management experience
• You will have excellent communication skills and be adept at working in a fast-paced environment
• You will have the ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
• You will have extensive experience of diary management and travel arrangements
• Expert level skills using Microsoft Office 365 are important
• Experience using project management tools/platforms would be a plus
• Experience working with agile methodology in a transformation environment would be advantageous