Executive Assistant/Personal Assistant Jobs In Dubai | Careers International
Careers International
Executive Assistant/Personal Assistant Jobs In Dubai | Careers International
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Executive Secretary or Personal Assistant to the Managing Director (MD) of a company typically involves a wide range of tasks that are crucial for the smooth functioning of the executives office
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Responsibilities:
- Calendar Management:
- Schedule and coordinate meetings, appointments, and events for the MD.
- Manage and prioritize the MDs calendar to ensure efficient use of time.
- Communication Management:
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Screen and manage phone calls, emails, and other forms of correspondence.
- Travel Arrangements:
- Make travel arrangements including flights, accommodations, transportation, and itineraries for the MDs business trips.
- Document Preparation:
- Draft, edit, and proofread documents, reports, presentations, and other materials as required.
- Meeting Support:
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Requirement
- Proven experience as an Executive Secretary, Personal Assistant, or similar role supporting high-level executives.
- Strong organizational and multitasking skills.
- Excellent communication, both written and verbal.
- Proficient in using office software (e.g., MS Office Suite).
- Discretion and ability to handle confidential information.
- Ability to work independently and take initiative.
- Bachelors degree or equivalent experience preferred.
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Beware of fraudsters
Recognize Common Scams
- Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
- Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
- Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
- Investment Scams: Offers of high returns with little risk are often fraudulent.
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Protect Your Information
- Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
- Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
- Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.
Verify Authenticity
- Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
- Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
- Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
- Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.
Resources
- Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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