Executive Assistant

  • Full Time
  • Auckland
  • Posted 2 months ago

Gentrack Limited

About the role:

The Executing Assistant will support our COO, Country Managers and the executive leadership team, and needs the support of someone who is driven, focused and capable of delivering in a fast-paced and time constrained environment.  Responsibilities will include:

  • Primarily assisting and supporting the COO and country managers, with some support to the Executive Leadership Team as time allows
  • Diary management; coordinating internal and external meetings and collaborating with key stakeholders, often over different time zones.
  • Organising national and international travel arrangements as and when required
  • Professional correspondence and communications management
  • Organising meetings and roadshows
  • Coordinating Board and management meetings, including board packs/papers and minute taking
  • Preparing reports, documents, presentations, spreadsheets and analysing statistics
  • Handling confidential information with absolute discretion.  Confidentiality is of the utmost importance and critical to this role.
  • Event management
  • Liaising and nurturing key relationships at all levels within the business
  • Collaborate with Office Manager and Coordinator to ensure the smooth running of the office.
  • Support with any day-to-day activities with office and facilities management.

What you will need to succeed?

  • You will be an exceptionally well organised, highly motivated individual who possesses strong administration skills and has experience of working within a fast-paced environment.
  • The ability to prioritise tasks, be proactive and work autonomously, often within ambiguous parameters
  • Strong attention to detail and accuracy
  • Excellent interpersonal skills with highly developed communication skills
  • Experience and confidence working with clients and other stakeholders
  • Exceptional time management and organisational skills
  • The ability to understand professional pressures and remain resilient under these circumstances
  • Commitment to outstanding customer service
  • Advanced knowledge of Microsoft Word, PowerPoint, Excel and Outlook

To apply for this job please visit www.seek.co.nz.

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