Legal Secretary – Corporate (Maternity Cover/Fixed Term Contract)

  • Full Time
  • Dubai
  • Posted 2 months ago

Clyde & Co

Description:

To provide competent secretarial and administrative support service for our Corporate partners, managers and associates, to ensure the smooth running of their assigned work group and department.

 Responsibilities:

  • Work with the other team members as part of a secretarial pool;
  • Provide secretarial support to the Work Group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
  • Create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;
  • Open new files on system, together with preparation of case registration/client identification forms;
  • Schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties;
  • Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
  • Billing administration including liaising with clients regarding outstanding invoices;
  • Arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries;
  • Arrange restaurant bookings for Business Development and Client meetings;
  • Provide general administrative assistance – scanning, photocopying, filling in expense forms, etc;
  • Maintain Partners inboxes and electronically file e-mails and documents;
  • Deal with e-mails during associate’s absence from the office and to take appropriate action;
  • Conduct ad hoc internet research;
  • Update client/contact database on Outlook as well as on InterAction;
  • Dictate digitally using BigHand;
  • Cover for other team members when required and capacity allows.

Requirements:

  • ood standard of education; a secretarial qualification is desirable;
  • At least 3 years+ of experience as a legal secretary in a law firm;
  • Strong verbal & written communication and interpersonal skills;
  • Ability to confidentially talk to clients of all levels;
  • Fast, accurate, strong audio typing experience and excellent attention to detail;
  • Strong organisation skills with the ability to juggle workloads and meet tight deadlines;
  • Excellent IT-skills in MS Office;
  • The ability to work independently or as part of a team and carry out all duties with total confidentiality;
  • A proactive and ‘can do’ attitude whilst thinking outside the box;
  • Fluent in spoken and written English

 

To apply for this job please visit www.careerjet.ae.

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