Office Administrator/Receptionist Jobs In Dubai | Payfuture

Payfuture

Office Administrator/Receptionist Jobs In Dubai | Payfuture

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The Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up their own ideas and takes proactive ownership.

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Responsibilities
  • Maintain a clean and presentable office environment
  • Keep control of supplies, stationery, and equipment for the office and replenish them in time
  • Coordinate improvements and repairs as required by coordinating internal and external teams
  • Order and arrange refreshments and catering for visits and meetings
  • Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; and coordinating with internal teams
  • Oversee corporate contracts with service providers, including maintenance, catering, etc., for review, negotiation, and renewal

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Requirement
  • Take ownership of customer visits from A-Z and ensure a smooth experience from arrival to departure; coordinate with internal and external parties as required
  • Greetings and guidance for visitors to our office
  • Ensure the presentability of the office, facilities, and team
  • personally receive and guide visitors, providing a positive and memorable experience
  • Remain available and attentive throughout the entire visit

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Beware of fraudsters

Recognize Common Scams

  1. Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
  2. Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
  3. Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
  4. Investment Scams: Offers of high returns with little risk are often fraudulent.

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Protect Your Information

  1. Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
  2. Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
  3. Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.

Verify Authenticity

  1. Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
  2. Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
  3. Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.

Stay Informed

  1. Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
  2. Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.

What to Do If You’re Targeted

  1. Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
  2. Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
  3. Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.

Resources

  • Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
  • Better Business Bureau (BBB): Provides business ratings and scam tracker.
  • Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.

By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.

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