Office Coordinator



  • Customer Service (on average 30% of your time)
  • Answer phone and take messages or redirect calls to appropriate colleagues
  • Respond to emails or redirect emails to appropriate colleagues
  • Respond to social media inquiries or redirect them to appropriate colleagues
  • Greet and assist clients and other visitors when they arrive at the showroom
  • Scheduling and Coordination (on average 20% of your time)
  • Coordinate and schedule jobsite appointments with clients, stone fabricators, and other subcontractors
  • Coordinate and schedule project material deliveries to job sites
  • Maintain and keep project management systems up to date
  • Data Entry (on average 30% of your time)
  • Enter business expenses and ensure they are categorized correctly
  • Review vendor invoice statements and reconcile discrepancies
  • Enter all labor and material costs to specific design projects
  • Enter and maintain client and vendor contact information within the CRM system
  • Marketing (on average 10% of your time)
  • Assist in keeping our social media presence updated and current
  • Design posts to sustain readers’ curiosity and create buzz around new products
  • Create engaging text, image, and video content
  • Inventory Management (on average 10% of your time)
  • Monitor inventory of office supplies and restock when necessary


  • Proven experience as office coordinator or in a similar role
  • Solid time-management abilities with the ability to prioritize tasks
  • Reliable with patience and professionalism
  • Effective communication, including speaking, writing, and active listening
  • A high degree of accuracy and attention to detail
  • Prior experience using Microsoft Excel / Google sheet
  • High school diploma; additional qualification in Office Administration is a plus


  • Work from home capabilities (2-3 days per week)
  • The pay rate is competitive, negotiable, and based on experience
  • Hourly rate
  • 40-hour weeks + overtime when applicable
  • 90-day probationary period (see if you like us, see if we like you)
  • Health benefits after the probationary period
  • Paid time off after the probationary period
  • 401k Retirement Account
  • Career Development (learn to become a Designer, Project Manager, etc.)
  • Employee discounts on all products we sell

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