Office Manager Job in Dubai | ITP Media Group

  • Full Time
  • Dubai
  • Posted 2 months ago

ITP Media Group

Job Responsibilities:

  • Supervision, management and development of all central office teams and operations including reception, administration, drivers, mailroom, security, repairs, housekeeping and catering.
  • Undertake administrative duties relative to the office management team including; supplier and contract negotiations, maintaining and developing processes and administrative systems, overseeing office refurbishment projects and management of supplies and equipment.
  • Maintaining the office appearance and condition in accordance with the Health and Safety requirements and arrange necessary repairs via relevant team.
  • Planning in-house or off-site activities, like parties, celebrations and conferences.
  • Scheduling meetings and appointments.
  • Ensuring Tecom and Civil Defence standards are met and maintained.
  • Maintaining the security of the office building and handling any emergency alarms as required.
  • Ensuring staff are kept informed of the emergency evacuation and health and safety procedures.
  • Building and maintaining relationships with facilities management, landlord security, Civil Defence and other authorities as necessary.
  • Undertaking regular visits to other ITP offices both locally and abroad.

Job Requirements:

  • A minimum of 3-5 years’ experience in a supervisory role
  • Experience in office management including health and safety issues and security
  • A professional appearance and approach
  • The confidence to deal with colleagues of all levels from across the business and VIP’s
  • Excellent written and verbal communication skills
  • Outstanding customer service skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Self-motivation, resourcefulness, creativity and a commitment to excellence
  • Strong organizational and planning skills in a fast-paced environment
  • Computer literacy

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