Office Manager Jobs In Dubai | NES Fircroft Ltd
NES Fircroft Ltd
Office Manager Jobs In Dubai | NES Fircroft Ltd
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The Office Manager is responsible for the smooth running of Office Administration, Travel Administration, Restrictive Gate Pass Application, HR Daily Operation and Commercial Job Bid Documentation Support. Lead in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and compliance of office legality. Ensures availability of office supplies, professional reception to business visitors, provides dedicated support to C-Suites and general administrative support to about 35 headcount. Implement continuous improvement to company procedures and day-to-day operation.
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Responsibilities
o Manage contract and price negotiations with office vendors, service providers and office lease.
o Manage office G&A budget, ensure accurate and timely reporting.
o Ensure renewal of company licenses and annual regulation filings
o Liaise with facility management vendors, including maintenance, cleaning, security services.
o Organize the office layout and upkeep its condition and arrange necessary repairs.
o Organize office operations and procedures including legal and safety requirements.
o Coordinate with IT department on IT infrastructure. Ensure availability and functioning of office equipment and provision of required stationery.
o Maintaining document within physical and digital filing systems to ensure accessible to the employees as appropriate.
o Coordinate internal communication initiatives, such as newsletters, announcements, and employee engagement activities.
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Requirement
o Support Accounting in annual financial audit, tax audit and annual compliance requirements.
Travel Administration
o Provide guidance to office admin in flights arrangement, local and international ground logistics and hotel reservations for employees and visitors.
o Provide high-level support to senior management and C-Level executive travel requirements traveling to Middle East region.
Assistance to C-Suit Management
o Arrange and coordinate with international offices on meetings and appointments.
o Assist in preparation, proofreading reports, PowerPoint presentation, and correspondence.
Passes Application at Restricted Area
o Responsible for applying for Letter of Assistance for CICPA passes, NOC letter for JAFZA passes and gate passes as required.
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Recognize Common Scams
- Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
- Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
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- Investment Scams: Offers of high returns with little risk are often fraudulent.
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Protect Your Information
- Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
- Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
- Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.
Verify Authenticity
- Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
- Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
- Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
- Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.
Resources
- Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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