Office Manager

  • Full Time
  • Dubai
  • 30000 AED / Month

Plum Jobs

Job Description:

  • Our client is a well-established education institution and we are recruiting a UAE experienced office manager with strong Human Resources and accounting experience to join their busy Dubai office.
  • The role is accountable for managing the smooth operations of the Dubai office – support HR activities, general bookkeeping and provide administration support across all departments.

Job Responsibilities:

  • Coordinate local staff hiring, new employee orientation, employee onboarding and off boarding.
  • Manage all employee visa, immigration and labour related matters, working closely with the Head of HR and PRO.
  • Manage annual leave and absence.
  • Organize business travel including flights, accommodation and transport.
  • Facilities management to ensure all working areas are running smoothly and cost effectively.
  • Liaise with landlords, Dubai Government authorities and business service providers to implement and resolve any building matters.
  • Assist with general accounting such as bookkeeping and petty cash.
  • Source, select and manage vendors for all office supplies and services including medical and office insurance.
  • Event management.
  • Manage the reception area.

Job Requirements:

  • Bachelor’s degree is mandatory
  • 10 – 15 years’ experience in UAE office management with the ability to effectively manage multiple tasks and take the initiative to investigate and resolve issues appropriately and promptly.
  • Office management experience in a UAE professional services (law firm, financial services, education or management consultancy).
  • Strong experience in UAE labor laws and immigration / visa processing and cancellations.
  • Proven experience in establishing policies and systems and implementing them successfully.
  • Proficient in G-Suite, Excel and PowerPoint
  • Currently living in the United Arab Emirates – must be able to live and work in Dubai.
  • Fluency in English – must be able to read, write and speak fluent English.
  • Aged between 30 – 40 years.
  • Confident, assertive, outgoing personality with the ability to foster long term business relationships and interact at all levels in the workplace.
  • Able to think independently and strategically; prioritize; meet deadlines and work in a fast-paced environment.

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