Secretary and Administrator Jobs In Abu Dhabi | Al Sahab Trading

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Al Sahab Trading is a plastic and irrigation accessories products trading company. We are seeking a highly organized and detail-oriented Secretary and Administrator to join our team. This individual will play a crucial role in ensuring smooth day-to-day operations by efficiently handling phone calls, date-entry of invoices, quotations, and email correspondence.

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 Responsibilities:

1. Phone Management:

• Answer and direct incoming phone calls in a professional and friendly manner.
• Take detailed messages and ensure they reach the appropriate person promptly.

1. Invoice Processing:

• Accurately enter and process invoices into the company’s system.
• Verify invoice information for accuracy, including pricing, quantities, and product details.

1. Quotation and Proforma Invoice Preparation:

• Generate quotations and proforma invoices for potential clients, ensuring accuracy and timeliness.
• Collaborate with relevant departments to gather necessary information for quotations.

1. Email Correspondence:

• Respond to emails in a timely and professional manner.
• Sort and prioritize incoming emails, forwarding them to the relevant departments as needed.

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Requirement

• Should be located in Al Ain City or willing to shift.
• Proven experience in a similar administrative or secretarial role.
• Proficient in using office software and systems, including MS Office Suite, email clients, and invoicing software.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines.
• Professional and courteous demeanor, especially when handling phone calls and client interactions.

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