Site Secretary/Document Controller Jobs In Dubai | Parsons Corporation
Parsons Corporation
Site Secretary/Document Controller Jobs In Dubai | Parsons Corporation
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Parsons is looking for an amazingly talented Site Secretary/Document Controller to join our team! In this role you will get to perform a variety of document control functions for a project or department.
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Responsibilities
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative style word documents.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
- Prepares general correspondence and maintains general files.
- Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates.
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports.
- May coordinate physical space requirements for the assigned unit. May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
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Requirement
- Bachelor’s Degree (or equivalent) from an accredited university/institution.
- 10+ years of relevant work experience in Construction or Engineering companies.
- Basic knowledge and experience in document control from the project initiation to close out phases, utilizing computer-based systems (Primavera Contract Management/EDMS).
- Knowledgeable of document control work processes and utilization of electronic systems for document management.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.
- Excellent verbal and written communication skills in English.
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- Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
- Investment Scams: Offers of high returns with little risk are often fraudulent.
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Protect Your Information
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Verify Authenticity
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- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
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Resources
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- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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