Department Coordinator Jobs In Dubai UAE 2023 | Aramex

Department Coordinator Jobs In Dubai UAE 2023 | Aramex

Job Responsibilities:

• Streamline and optimize the workflow of department documents, including incoming and outgoing correspondence, sorting, organization, and archiving.
• Manage meetings reservations and handle requests for incoming calls.
• Serve as a central point of communication for internal departmental communication.
• Monitor and track stationary inventory, ensuring timely orders and availability.
• Identify relevant conferences and training opportunities related to department activities and provide mapping of such events.
• Track department timekeeping and attendance records.
• Assist in the preparation and follow-up of department invoicing, liaising with Company administration and finance departments.
• Provide management support by creating templates, presentations, updating contribution journals, and maintaining capability statements.
• Manage departmental social media presence and engagement.

Qualifications:

• You have a bachelor’s degree in civil engineering or related field required, with additional certifications or training in project management or administration beneficial.
• You have minimum 3-5 years of experience within the Middle East construction industries, preferably with Main Contractor
• Excellent verbal and written communication skills for effective interaction with team members, stakeholders, and external contacts.
• Strong ability to coordinate and manage tasks, deadlines, and priorities within the engineering department.
• Keen focus on accuracy in document management, scheduling, and administrative tasks.
• Familiarity with engineering principles, terminology, and project management processes.
• Ability to identify and propose solutions for challenges or changes in project requirements.
• Strong ability to work effectively with cross-functional teams and stakeholders.
• Time management and professionalism
• Proficiency in relevant software applications for document management, scheduling, and communication.
• Flexibility to adapt to changing priorities and work environments.