Document Controller Jobs In Dubai | Air Products

Description

• Perform document control services in accordance with:  EDMS, processes and procedures; and any project specific or other regulatory requirements.
• Implement, execute and maintain the project document control processes, procedures and work instructions.

Responsibilities

• Ensure efficient set up and utilization of the document control system.
• Provide training to new users and Document Controllers on the project.
• Leadership and guidance to junior document controllers on the project if required.
• Understand and maintain document management objectives in accordance with the job function.
• Required to attend audits to uphold the principles of continuous improvement.
• Responsible for receiving, entering, transmitting and filing project documentation including AP, client, supplier and third-party documentation, in accordance with procedure.
• Inform management of any non-compliance with standards and specifications.
• Produce and distribute periodic status reports to Project Execution and Engineering Teams on the status of project document review/approvals, and overdue documentation.
• Issue reminders on outstanding responses and pending documentation (incoming/outgoing) and follow up on pending issues.

Requirement

• Timely processing and distribution of documentation to the team as per project distribution matrix.
• Create and maintain project correspondence logs.
• Conduct accuracy and quality validation of all received documentation to ensure compliance.
• Improve work processes and participate in turnover and as-built procedure development.
• Develop and define turnover Indexes as per contact requirements.
• If required revise indexes as per client comments.
• Collaborate with project discipline leads for input into creating the turnover packages.
• Compile final turnover package ready for submission using an internal process flow and transmit to client for final approval.
• Coordinate the handover process, closeout and archive of project documentation on time and in accordance with project requirements.