Executive Assistant – Emirati Nationals Jobs In Dubai | Nestlé

On Nov 9, 2022

Full Time
Dubai, United Arab Emirates
Posted 2 years ago
30000 AED / Month

Nestlé

Executive Assistant – Emirati Nationals Jobs In Dubai | Nestlé

Responsibilities:

Update the calendar of Division Head based on meetings, traveling and annual leaves
Follow up the business trips and annual leaves of population reporting to Division Head
Arrange visa requirements and ticket booking ahead of time
Prepare all documents required for travels and meetings
Follow up with OBs for the creation and approval of POs and send it to suppliers
Follow up with suppliers to send invoices to finance department
Arrange for external meetings and workshops (hotel booking, dinner booking, entertainment booking, meeting room set up, stationary needs…etc)
Consolidate the minutes of the meetings and send to concerned stakeholders
Consolidate the Org Charts of the Sales team
Consolidate the proud moments from stakeholders
Follow up with the team on monthly meeting presentations
Maintain office systems, including data management and filing
Contribute to Employee Relations by planning and execution of company’s events and activities (Service Awards, Mother’s Day…etc)
Be part of the SHE Committee: Ensure BBSHE observation for the division in HO is on track by end of each quarter and spread awareness
Track Staff Requisition Forms submitted for the division to assure alignment
Communicate with other departments in order for business to run smoothly
Answer and transfer inbound phone calls
Receive and direct visitors
Distribute incoming correspondence
Maintain office supply inventories
Handle birthday cakes and team events/outings Arrange and coordinate complex travel schedules, accommodations, and all trip logistics
Coordinate, arrange, and run logistics for staff meetings and a variety of other Nestle meetings, including preparing meeting materials ahead of time
Compile special reports, letters, and memos using various software tools, including Word, Excel, and PowerPoint
Handle and maintain highly confidential and sensitive information

Requirements:

Excellent verbal and written communication skills
Ability to listen and simplify details depending upon target audience; ability to influence others
Exceptional ability to organize work and tasks; attention to detail and excellent follow-through
Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
Ability to interface effectively with all levels of staff and executives within the company
Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
Demonstrated passion for learning new things, continuous improvement sharing best practices

To apply for this job please visit uaejobbank.info.

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Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
Investment Scams: Offers of high returns with little risk are often fraudulent.

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Verify Authenticity

Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.

Stay Informed

Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.

What to Do If You’re Targeted

Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
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Resources

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Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.

By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.

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