Office Administration Jobs In Dubai UAe 2023 | Aspen Pharmacare

Aspen Pharmacare

Office Administration Jobs In Dubai UAe 2023 | Aspen Pharmacare

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  • Coordinate visits of from overseas offices and covering all aspects of their travel, accommodation, business meetings and social activities.
  • Manage Office Pantry, groceries, and office supplies.
  • ACL/review and upload new contracts on the system and manage the renewal and termination letters.
  • Handle quarterly reports (Admin, Travel, Office management reports).
  • Provide support to the leadership team as needed.
  • Handling Petty cash and reconciliation monthly.
  • Meeting and managing relationships with vendors, Hotels, and travel agencies.
  • Maintain communication with suppliers for office maintenance and assign them accordingly.
  • Maintain communication with Building management for all requests, permits, maintenance etc.
  • Receive invoices from vendors, create POs and coordinate with accounting department to ensure all invoices are paid on time.
  • Handle DHL/Aramex shipments as needed.
  • Provide support for meeting bookings.
  • Ensure all vendors contracts are renewed as required.


  • Certificate /Diploma – Business Admin Diploma
  • Bachelor’s degree – Business Admin or equivalent
  • 2 years – Similar role (preferable in multinational environment)

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