Office Assistant Jobs In Dubai | Zabeel Groups

On Feb 18, 2023

Full Time
Dubai, United Arab Emirates
Posted 1 year ago
25000 AED / Month

Zabeel Groups

Office Assistant Jobs In Dubai | Zabeel Groups

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Office Assistant handles organizational and administrative tasks. Their role might involve organizing files, scheduling meetings and managing calendars, writing and proofreading, emailing, maintaining supplies, welcoming guests, and more. In other words, – they make the office efficiently operating.

Responsibilities:

Respond to customer requests & queries via phone and email in a professional and timely manner.
Coordinating with other departments to make sure all paper work is thoroughly managed.
Assist accounting with invoices, accounts receivable and accounts payable.
Maintaining driver files and fleet documents to ensure proper documentation.
Assisting drivers with documents (ensuring that drivers obtain necessary signatures on Bills of Lading, complete their manifests).
Compile and review require customs documentation, such as customs invoices, and certificates of origin (not limited to)
Enter new orders into the system and maintain the customer portals with up to date information.
Provide administrative support including generation of reports, presentations, policies and general correspondence documents.
Prepare and submit weekly reports for internal review as well as per client requests.

Requirements:

Bachelor’s’ Degree in commerce, finance or accounting or related discipline is required
Previous administrative logistics and service experience is an asset
Knowledge of equipment financing (in particular transportation equipment), would be considered an asset
Strong computer skills, particularly with Microsoft Office, with the ability to learn new software quickly.
Good time-management with an ability to prioritize and multi-task.
Strong written and verbal communication skills

To apply for this job please visit www.careerjet.ae.

Beware of fraudsters

Recognize Common Scams

Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
Investment Scams: Offers of high returns with little risk are often fraudulent.

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Protect Your Information

Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.

Verify Authenticity

Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.

Stay Informed

Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.

What to Do If You’re Targeted

Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.

Resources

Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
Better Business Bureau (BBB): Provides business ratings and scam tracker.
Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.

By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.

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