Office Secretary Jobs In Dubai UAE 2023 | Savills
Savills
Office Secretary Jobs In Dubai UAE 2023 | Savills
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The Office Secretary is responsible for the smooth running of the Dubai office premises and carrying out of administrative functions of the company. This is a wide-ranging and responsible role requiring strong administrative, IT, organisational and communication skills and a ‘can-do’ attitude.
Responsibilities:
- Provides professional ‘front-of-house’ response to all telephone and in-person enquiries from visitors.
- Manages all correspondence including dealing with email and distributing incoming mail to the appropriate individuals ensures these have been followed-up.
- Maintains bookings of all meeting rooms and ensures these remain tidy and presentable at all times.
- Prepares couriers as and when required for all office staff and tracking the packages as necessary.
- Coordinate business related travel bookings for staff by liaising with the travel agent including flights, hotel, visas and any other travel requirement if necessary.
- Track and maintain supply of all office stationery and pantry items and places orders with suppliers accordingly.
- Provides support to the heads of Department as and when needed, Directors and other office bearers when required.
Requirements:
- Fluent in both written and spoken English language.
- Minimum 2 years’ relevant office experience / general office administration
- Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel).
- Strong communication and customer service skills.
- Presentable and confident demeanour.
- Preferably some previous experience of managing and maintaining database systems and record keeping systems.
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To apply for this job please visit informer.pk.
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