Secretary and Administrator Jobs In Abu Dhabi | Al Sahab Trading
Al Sahab Trading
Secretary and Administrator Jobs In Abu Dhabi | Al Sahab Trading
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Al Sahab Trading is a plastic and irrigation accessories products trading company. We are seeking a highly organized and detail-oriented Secretary and Administrator to join our team. This individual will play a crucial role in ensuring smooth day-to-day operations by efficiently handling phone calls, date-entry of invoices, quotations, and email correspondence.
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Responsibilities:
- Phone Management:
- Answer and direct incoming phone calls in a professional and friendly manner.
- Take detailed messages and ensure they reach the appropriate person promptly.
- Invoice Processing:
- Accurately enter and process invoices into the company’s system.
- Verify invoice information for accuracy, including pricing, quantities, and product details.
- Quotation and Proforma Invoice Preparation:
- Generate quotations and proforma invoices for potential clients, ensuring accuracy and timeliness.
- Collaborate with relevant departments to gather necessary information for quotations.
- Email Correspondence:
- Respond to emails in a timely and professional manner.
- Sort and prioritize incoming emails, forwarding them to the relevant departments as needed.
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Requirement
- Should be located in Al Ain City or willing to shift.
- Proven experience in a similar administrative or secretarial role.
- Proficient in using office software and systems, including MS Office Suite, email clients, and invoicing software.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and meet deadlines.
- Professional and courteous demeanor, especially when handling phone calls and client interactions.
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For More Jobs
To apply for this job please visit www.bayt.com.
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Recognize Common Scams
- Phishing Emails: Fraudsters often send emails that appear to be from legitimate companies, asking for personal information.
- Phone Scams: Scammers may call pretending to be from a government agency or well-known company, demanding money or personal details.
- Online Shopping Scams: Beware of deals that seem too good to be true on unfamiliar websites.
- Investment Scams: Offers of high returns with little risk are often fraudulent.
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Protect Your Information
- Do Not Share Personal Information: Never give out personal, financial, or login information over the phone or online unless you are sure of the recipient’s identity.
- Use Strong Passwords: Create complex passwords and update them regularly. Avoid using the same password for multiple sites.
- Enable Two-Factor Authentication: Adds an extra layer of security to your accounts.
Verify Authenticity
- Check Email Addresses and URLs: Fraudulent emails and websites often have slight discrepancies from the real ones.
- Research Before You Buy: Look up reviews and ratings of websites or sellers before making a purchase.
- Contact Companies Directly: If you receive an unexpected communication, use the contact information on the company’s official website to verify its authenticity.
Stay Informed
- Be Wary of Unsolicited Offers: If something seems out of the blue, it’s worth questioning its legitimacy.
- Educate Yourself: Stay updated on the latest scams by following news and alerts from consumer protection agencies.
What to Do If You’re Targeted
- Report It: Contact local authorities or consumer protection agencies to report the fraud attempt.
- Monitor Your Accounts: Keep an eye on your bank and credit card statements for any unauthorized transactions.
- Change Your Passwords: If you suspect your information has been compromised, update your passwords immediately.
Resources
- Federal Trade Commission (FTC): Offers resources and a reporting mechanism for scams.
- Better Business Bureau (BBB): Provides business ratings and scam tracker.
- Consumer Financial Protection Bureau (CFPB): Protects consumers from financial fraud.
By staying vigilant and following these precautions, you can significantly reduce your risk of falling victim to fraudsters.
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